How Does Property Management Software Benefit Tampa Bay Rental Owners-image

How Does Property Management Software Benefit Tampa Bay Rental Owners?

Property management software helps us to manage your home more efficiently and effectively. We work with Appfolio, which is totally integrated with the reports we run for owners, tenants, and vendors.

Our software helps us to do a number of things, and today we’re talking about how the technology benefits rental property owners.

Online and Electronic Payments

Tenants can pay rent online, and we are able to pay owners and vendors electronically. This enables us to work from anywhere; even from a cell phone. In addition to making and receiving payments, this software helps us get reports to you and to tenants. It has built-in texting and email capabilities. This allows us to maintain a trail of every conversation we have with tenants and with vendors. There’s no way to dispute what we do, because it’s all documented.

Property Management Software: Reviewing the Dashboard

If you take a look at our software dashboard, you’ll see that it’s pretty complex. We have tabs that cover payment delinquencies, maintenance, move-in and move-out inspections, and payments. We track metrics so we know how many maintenance orders are in place and which payments are overdue. We always know who is moving in and who is moving out. There’s a tab for leasing that shows vacancies, applications, and leases.

We can take care of everything right here. When it comes to listing properties online, we’re able to syndicate all of our available homes to the MLS, Zillow, HotPads, and other sites. We can text back and forth to tenants looking for homes, and gather all of their information in our guest cards. Prospective tenants can use this software to request appointments and apply for homes.

Saving Money for Owners and Investors

This software helps us save you money. We can figure out problems quickly with an easy break down of activities related to tenants, owners, vendors, and the tax authority. We track receivables, payables, journal entries, and GL accounts. Recurring maintenance orders are programmed in advance and tenants can contact someone 24 hours a day with repair emergencies. This makes maintenance easier on tenants and less costly for owners. For example, if the garbage disposal quits, the people at the call center can triage with the tenants before sending someone out.

There are tons of reports we can generate with this software. We can run any tenant reports, property and unit reports, or accounting reports. Our information helps us to do a better job for you. It helps us manage our communication, including letters and surveys to tenants.

If you manage your own properties, look for a property management software system. If your management company doesn’t have something that provides these details, think about switching. It keeps you out of trouble. If you have any questions or you need a strong property management company with good technology, contact us at Cavalier Estates.

Tenant Screening 101 – Tampa Bay Property Management Advice

Tenant Screening 101 – Tampa Bay Property Management Advice

Rental applications are important to your tenant screening process. You have a house that’s a big, expensive asset. When you choose a tenant, you’re moving someone in to live there and keep it maintained. You want your tenants to take care of the grass and follow the terms of the lease so that you have continual cash flow.

The wrong tenants can put the brakes on all that. To prevent placing the wrong tenant, you need a good application.

Tenant Screening and Rental Criteria

When you’re screening tenants, you want to look for credit, the income to rent ratio, whether the applicant has any felonies, and longevity in past homes. We ask careful questions on our application to make sure applicants are a good fit.

If rent is $1,000 per month, we look for a minimum household income of $3,000. Tenants who earn more than that are even better. We want to see a credit score that’s no less than 585. We won’t accept tenants who have evictions or felonies on their record in the last seven years.

Online Rental Applications

It’s easy for prospective tenants to apply for our properties online. There are instructions on our website, and before a tenant even begins the application process, we provide our rental criteria.

Once they start the application, tenants will be asked for contact information. They need to provide their legal name, current address, email address. We ask for personal information such as their social security number and driver’s license number. We collect information on their income, where they work, and how long they’ve worked there. We verify the details they provide, and ask for pay stubs. They also need to provide information on whether they have pets and if they’re interested in caring for the lawn, of if they’d like to use our lawn services.

All of these are valuable questions to ask. They are applying to rent and live in a home, and we want to know as much about them as possible.

Finally, we ask them to pay their application fee and preview what they’re submitting.

There are a lot of different ways to collect rental applications from prospective tenants. Our system is very secure, and it helps us place great tenants.

If you have any questions about rental applications or tenant screening, please contact us at Cavalier Estates. We can place a great tenant in your property.

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